To coordinate third party and internal events under the direction of the Senior Events Manager.
Represent company in communicating with rental clients including distributing promotional/informational materials, conducting site visits and preplanning event execution.
Serve as the client liaison in coordinating event specifics with all departments and vendors, clearly describing the clients’ objectives and event details regarding schedules, staffing and equipment rentals.
Handle site logistics, communicate plans to operating departments and provide on-site overview during rental and internal events.
Coordinate facility calendars, managing “holds” and confirmations and keeping internal departments aware of schedules through the regular distribution of updated calendars for all facilities.
Coordinate accounting functions for the Events Department, including but not limited to compiling revenue and expense settlements for each event, invoice processing, check requests and wire transfers.
Create, distribute and track event documents, contracts and payments for facility rentals, internal events and artist bookings.
Create and distribute Event resumes to all departments, including providing updates as details change.
Maintain all event files.
Perform administrative duties to the Senior Events Manager, including managing calendars, scheduling appointments, answering inquiries and providing information to visitors and callers.
Perform other duties as assigned.
College degree in the Business, Hospitality or Entertainment field or equivalent additional experience.
Two or more years’ experience in event coordination, production or management.