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Events Coordinator

Events Coordinator

Job ID 
2016-1089
# of Openings 
1
Job Location Name 
Grand Ole Opry
Job Location(s) 
US-TN-Nashville
Posted Date 
1/4/2018
Category 
Administrative/Clerical
Type 
Full-Time

More information about this job

Overview

To coordinate third party and internal events under the direction of the Senior Events Manager.

 

 

Responsibilities

  • Represent company in communicating with rental clients including distributing promotional/informational materials, conducting site visits and preplanning event execution.
  • Serve as the client liaison in coordinating event specifics with all departments and vendors, clearly describing the clients’ objectives and event details regarding schedules, staffing and equipment rentals.
  • Handle site logistics, communicate plans to operating departments and provide on-site overview during rental and internal events.
  • Coordinate facility calendars, managing “holds” and confirmations and keeping internal departments aware of schedules through the regular distribution of updated calendars for all facilities.
  • Coordinate accounting functions for the Events Department, including but not limited to compiling revenue and expense settlements for each event, invoice processing, check requests and wire transfers.
  • Create, distribute and track event documents, contracts and payments for facility rentals, internal events and artist bookings.
  • Create and distribute Event resumes to all departments, including providing updates as details change.
  • Maintain all event files.
  • Perform administrative duties to the Senior Events Manager, including managing calendars, scheduling appointments, answering inquiries and providing information to visitors and callers.
  • Perform other duties as assigned.     

Qualifications

Education:          

  • College degree in the Business, Hospitality or Entertainment field or equivalent additional experience.

Experience:       

  • Two or more years’ experience in event coordination, production or management.