Provide administrative support for the technical services and programing departments of Opry Entertainment Group.
Act as the office receptionist; answering phones, greeting visitors, accepting and sending packages, copying, processing mail, scheduling appointments/meetings and following up with staff when they are out of office
Process invoices, stagehand bills, work orders and monthly accruals, using Oracle to track. Process paperwork and payments for Artists performing in OEG Restaurant/Clubs. Work with OEG finance department on monthly reconciliations.
Manage payroll timesheets, cost coding, processing and ADP data entry for OEG Tech Services Staff.
Setup new vendors and maintain current vendor information, including keeping updated COI documentation on file for each vendor.
Make travel arrangements and complete expense reports for members of the Tech department.
Maintain technical calendars, event documents, contracts and payment records.
Ensure proper safety practices are in place at all times in accordance with accepted industry standards, codes, laws, regulations and emergency procedures.
Perform other duties as assigned.
College degree in business, hospitality or entertainment field preferred or equivalent additional experience.
One year of administrative experience.
College degree suffices for experience. Strong PC, Outlook, Word, and Excel skills required.