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Admin Assistant II Tech Services

Admin Assistant II Tech Services

Job ID 
2018-1391
# of Openings 
1
Job Location Name 
Opry Entertainment Group
Job Location(s) 
US-TN-Nashville
Posted Date 
7/26/2018
Category 
Technical Services
Type 
Full-Time

More information about this job

Overview

Provide administrative support for the technical services and programing departments of Opry Entertainment Group.

Responsibilities

  • Act as the office receptionist; answering phones, greeting visitors, accepting and sending packages, copying, processing mail, scheduling appointments/meetings and following up with staff when they are out of office
  • Process invoices, stagehand bills, work orders and monthly accruals, using Oracle to track.  Process paperwork and payments for Artists performing in OEG Restaurant/Clubs.  Work with OEG finance department on monthly reconciliations.
  • Manage payroll timesheets, cost coding, processing and ADP data entry for OEG Tech Services Staff. 
  • Setup new vendors and maintain current vendor information, including keeping updated COI documentation on file for each vendor.
  • Make travel arrangements and complete expense reports for members of the Tech department.
  • Maintain technical calendars, event documents, contracts and payment records.
  • Ensure proper safety practices are in place at all times in accordance with accepted industry standards, codes, laws, regulations and emergency procedures.
  • Perform other duties as assigned.

Qualifications

Edcuation:

  • College degree in business, hospitality or entertainment field preferred or equivalent additional experience.

Experiences:

  • One year of administrative experience.
  • College degree suffices for experience. Strong PC, Outlook, Word, and Excel skills required.