• Events Coordinator - Ole Red Nashville

    Job Location(s) US-TN-Nashville
    Posted Date 7 days ago(11/9/2018 12:25 PM)
    Job ID
    2018-1439
    # of Openings Remaining
    1
    Job Location Name
    Ole Red - Nashville
    Category
    Other
    Type
    Full-Time
  • Overview

    To coordinate both client and company events under the direction of the Events Manager through the life cycle of assigned events including communicating and tracking catering activities and services to ensure the smooth execution of all functions and events requiring food and beverage services.

    Responsibilities

    • Represent company in communicating with rental clients and group bookings including distributing promotional/informational materials, conducting site visits, preplanning event execution, stimulating increased spending by the client.
    • Serve as the client liaison in coordinating event specifics with all departments and vendors, clearly describing the clients’ objectives and event details regarding schedules, staffing, equipment rentals, while serving as the company representative, ensuring company objectives are met.
    • Create and distribute Event BEOs to all departments, including providing updates as details change.
    • Compile revenue and expense reports for each event, tracking actuals to plan and reporting profitability.
    • Coordinate various Ole Red Special Events by handling site logistics, communicating plans to operating departments, and providing on-site overview during the events.
    • Create, distribute and track event documents, contracts and payments for facility rentals, internal events and artist bookings.
    • Coordinate facility calendars, including responding to client requests, managing “holds” and confirmations and keeping internal departments aware of schedules through the regular distribution of updated calendars for all facilities.
    • Maintain all event files.
    • Provide administrative support to the Events Manager.
    • Perform other duties as assigned.

    Qualifications

    Education:

    • College degree in the Business, Hospitality or Restaurant field or equivalent additional experience

    Experience:

    • Two or more years of experience in restaurants, F&B or event coordination, production or management.

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