• Billing & Administrative Coordinator

    Job Location(s) US-TN-Nashville
    Posted Date 1 month ago(8/16/2019 10:31 AM)
    Job ID
    2019-1683
    Job Location Name
    Grand Ole Opry
    Category
    Administrative/Clerical
    Type
    Full-Time
  • Overview

    This position is responsible for managing the monthly billing for group sales clients, working closely with the Group Sales and Customer Service teams and Accounting Manager to ensure the timely, accurate invoicing of contracted clients to whom credit has been extended. This position is also responsible for a variety of administrative functions to support the Facilities, Guest Experience & Ticketing management teams including the generation and monitoring of regular reports.

    Responsibilities

    • Extract, prepare and sort group sales order data from the Opry Entertainment Group ticketing system, checking for rate accuracy in accordance with client contracts, to develop  and provide back-up for monthly invoices for each billable client. 
    • Monitor client orders on a daily basis and collaborate with Group Sales and Customer Service teams to make adjustments to orders when necessary and to deliver accurate information to the Accounting team who will generate the invoices.  This position will be responsible for checking the accuracy of those invoices to ensure the data has been translated correctly.
    • Manage the uniform inventory for the Grand Ole Opry.
    • Serve as the accounting contact for department regarding vendors and vendor payments; handling systemic receiving functions for Food and Beverage and coding invoices and p-card statements for approval, and maintaining and submitting monthly accruals.
    • Serve as the administrative assistant to the Director of Facilities and Director of Guest Experience, assisting with projects, and planning employee meetings and events in addition to providing routine administrative office assistance.
    • Perform administrative duties to support departmental management including managing calendars, scheduling appointments coordinating travel arrangements and employee voucher program.
    • Perform general office duties such as ordering office supplies, preparing expense reports, submitting invoices for payment, maintaining filing systems and handling distribution of incoming mail and/or faxes.
    • Serve as administrative liaison with other operational departments and outside entities.
    • Administer programs, projects, and/or processes specific to Facilities, Guest Experience and Ticketing including assisting with budget tracking.
    • Perform other duties as assigned.

    Qualifications

    Education:

    • High school diploma or equivalent required. Bachelor’s degree preferred.

    Experience:

    • Minimum of one year experience in a professional office environment required.
    • Proficient in Microsoft Office applications with Intermediate to expert level Microsoft Excel skills. (Must have fluency in function formulas and pivot tables.)
    • Must possess strong organizational and project management skills, as well as excellent verbal and written communication skills.
    • Ability to work independently, yet team-oriented.
    • Exceptional attention to detail and commitment to providing high quality work
    • Strong work ethic

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