• Events Coordinator

    Job Location(s) US-TN-Nashville
    Posted Date 1 week ago(9/9/2019 8:36 AM)
    Job ID
    2019-1693
    Job Location Name
    Grand Ole Opry
    Category
    Administrative/Clerical
    Type
    Full-Time
  • Overview

    To coordinate third party and internal events under the direction of the Senior Events Manager.

     

     

    Responsibilities

    • Represent company in communicating with rental clients including distributing promotional/informational materials, conducting site visits and preplanning event execution.
    • Serve as the client liaison in coordinating event specifics with all departments and vendors, clearly describing the clients’ objectives and event details regarding schedules, staffing and equipment rentals.
    • Handle site logistics, communicate plans to operating departments and provide on-site overview during rental and internal events.
    • Coordinate facility calendars, managing “holds” and confirmations and keeping internal departments aware of schedules through the regular distribution of updated calendars for all facilities.
    • Coordinate accounting functions for the Events Department, including but not limited to compiling revenue and expense settlements for each event, invoice processing, check requests and wire transfers.
    • Create, distribute and track event documents, contracts and payments for facility rentals, internal events and artist bookings.
    • Create and distribute Event resumes to all departments, including providing updates as details change.
    • Maintain all event files.
    • Perform administrative duties to the Senior Events Manager, including managing calendars, scheduling appointments, answering inquiries and providing information to visitors and callers.
    • Perform other duties as assigned.     

    Qualifications

    Education:          

    • College degree in the Business, Hospitality or Entertainment field or equivalent additional experience.

    Experience:       

    • Two or more years’ experience in event coordination, production or management. 

    Licenses/Certifications:

    • This position requires pre-employment drug screening.

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